MINUTES OF THE MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY

VALPARAISO, INDIANA

October 8, 2021

The Board of Public Works & Safety of Valparaiso, Indiana met October 8, 2021 at 10:00 p.m. in City Hall. Present were Mayor Murphy and Steve Poulos. Holly Howe was absent. Mayor Murphy called the meeting to order and led the Pledge of Allegiance.

Motion: Steve Poulos moved that minutes of the September 24, 2021 meeting be approved, seconded by Mayor Murphy and so approved with a 2-0 vote.

Motion: Steve Poulos moved that the claims be approved for payment subject to appropriation balances, seconded by Mayor Murphy and so approved with a 2-0 vote.

Quotes for 2021 Alley Paving and Speed Tables

Mike Jabo addressed the Board. The Engineering Department has issued a Request for Quotes from four contractors. Quotes received and amounts are:

Boyd Asphalt $178,278.00

Milestone Contractors $123,580.00

Rieth-Riley $175,198.00

Mike Jabo will review the quotes and advise the Board at the end of the meeting of their recommendation.

Site Work Application – Division Road – CR 400E to CR 450E – Maplenet

Mike Jabo requested approval of a site work application for Maplenet to install underground cable on Division Road. The Engineering Department has reviewed and recommends approval.

Motion: Steve Poulos moved to approve the site work application of Maplenet, seconded by Mayor Murphy and so approved with a 2-0 vote.

Amendment #1 American Structurepoint – Lincolnway and Campbell Intersection Improvements

Mike Jabo explained the City has an agreement with American Structurepoint for the design of intersection improvements on Lincolnway at Campbell Street. As a result of preliminary design and early environmental consultation, it was determined that additional work with respect to the limits of the Environmental services would be required for the project. In order to accomplish this additional environmental work, the scope of work has been revised to broaden the area of environmental analysis to include a future extension of Campbell Street to Brown Street. There will be no revision to the scope of work for design. The not to exceed agreement amount would be revised from $550,000 to $569,700, an increase of $19,700.00. The Engineering Department has reviewed and recommends approval.

Motion: Steve Poulos moved to approve Amendment #1 to the Professional Services Agreement with American Structurepoint – Lincolnway at Campbell Street Intersection Improvements, seconded by Mayor Murphy and so approved with a 2-0 vote.

Hawthorne North Phase 3, Performance Bond

Mike Jabo explained Von Tobel is seeking the approval of a Performance Bond for the Hawthorne North Phase 3 subdivision. The bond is for the installation of: asphalt surface course, tack coat, roadway cleaning and street/stop signs. The developer has submitted a Performance Bond in the amount of $55,114.00. The Engineering Department has reviewed the bond and recommends approval.

Motion: Steve Poulos moved to approve the Performance Bond for Hawthorne North Phase 3, seconded by Mayor Murphy and so approved with a 2-0 vote.

306 Silhavy Road – Reimbursement Agreement

Mike Jabo requested approval of a Reimbursement Agreement entered into with Carl Murray at 306 Silhavy Road. This reimbursement is in conjunction with this driveway and the construction project on Silhavy Road. It is the recommendation of the Engineering Department that the Board of Works and Public Safety accept and approve the Reimbursement Agreement with Carl R. Murray for a not to exceed amount of $5,100.00

Motion: Steve Poulos moved to approve the Reimbursement Agreement with Carl Murray for a not to exceed amount of $5,100.00, seconded by Mayor Murphy and so approved with a 2-0 vote.

Portable Breath Test Device Upgrade/Replacement

Joe Hall requested approval to submit a grant application for the Valpo Police Department for 15 Portable Breath Test Devices.

Motion: Steve Poulos moved to approve submitting a grant application for 15 Portable Breath Test Devices, seconded by Mayor Murphy and so approved with a 2-0 vote.

Grant for Community Outreach Projects

Joe Hall requested approval to submit a grant application for the Valpo Police Department for funding community outreach projects to increase community engagement in recovery services.

Motion: Steve Poulos moved to approve submitting a grant application for funding community outreach projects, seconded by Mayor Murphy and so approved with a 2-0 vote.

Serenity Development Replat Approval

Beth Shrader requested approval of the final plat for Serenity Development. This replat combines three lots into one and was approved by the Plan Commission at their June 8 meeting. The replat includes easements for utilities and dedication of right of way along Glendale Blvd. This has been reviewed and has a recommendation of approval from Engineering, Planning and Utilities.

Motion: Steve Poulos moved to approve the replat of Serenity Development, seconded by Mayor Murphy and so approved with a 2-0 vote.

Property Maintenance/Rental Housing Code Violation Matters

Building Department Director Vicki Thrasher reported she has three properties that are on the demolition list. 57 South Street has a new owner, and they are looking to rehabilitate that property. At 1307 Calumet the owner is working on trying to sell that property. Vicki recommends continuing both to the November 12, 2021 meeting. At 703 Jefferson Street they are trying to sell the property. Mark Sinclair is the prospective buyer. He addressed the Board. He has a signed Purchase Agreement. It is his intent to purchase the building, rehab it and move into it. Vicki’s recommendation is to continue this case also until the November 12, 2021 meeting.

Motion: Steve Poulos moved to continue cases 1307 Calumet, 57 South Street and 703 Jefferson Street until the November 12, 2021 meeting, seconded by Mayor Murphy and so approved with a 2-0 vote.

Valpo City Services Public Works Telematics Presentation/Contract

Amanda Leuck, GIS WMS Coordinator at the City Services-Public Works Department, gave a presentation on upgrading all 65 vehicles to be equipped with AVL technology. The goal is to provide limited viewing maps to the public and other City Departments through a geoEvent Server. The Department got quotes from Fleetboss, Verizon, CompassCom and Samsara. Amanda discussed the pros and cons of each company. The front viewing cameras could be useful with customer service, liability claims and, in the future, even rate roads. After review, it is the recommendation of the Department to go with Samsara. If approved, the timeline with Samsara is – sign the contract October 11^th, equipment is shipped and delivered. Access to dashboard and training materials October 12^th. Equipment is installed October 25^th. Training/implementation October 25^th-December 31st and “Go Live” January 1, 2022. The current AVL costs is $12,289.20 for 36 vehicles. The future AVL costs is $32,539.60 for 65 vehicles: 28 of them with cameras.

Motion: Mayor Murphy moved to go forward with a three-year lease with Samsara which includes cameras. He also moved to approve Nomad Mobile Tech as the contractor to install the equipment contingent on receiving a contract from Nomad and review by Attorney Lyp, seconded by Steve Poulos and so approved with a 2-0 vote.

Quotes for 2021 Alley Paving and Speed Tables (continued)

Mike Jabo recommended approval of the quote received from Milestone Contractors in the amount of $123,580.00. He recommends also that the Mayor be able to sign the contract after Attorney Lyp has reviewed the contract.

Motion: Steve Poulos moved to approve the Quote received from, Milestone Contractors in the amount of $123,580 for Alley Paving and Speed Tables, seconded by Mayor Murphy and so approved with a 2-0 vote.

SR 130 at CR 400N Design for Intersection Improvements

Mike Jabo reminded the Board at their last meeting they approved a contract with RQAW for Design of Intersection Improvements at SR 130 and CR 400N in the amount of $398,431. He now has a form of Agreement with RQAW and asked the Board to accept it1.

Motion: Steve Poulos moved to approve the Agreement with RQAW in the amount of $398,431 seconded by Mayor Murphy and so approved with a 2-0 vote.

Quality Inn Demolition

Building Department Director Vicki Thrasher reported she has inspected the Quality Inn site. She has determined it to be a Public Safety Hazard. Last year the gas and electric were shut off in the building. The water was not turned off and the pipes have burst. Mold is growing within the building. People have been able to gain access to the building. It is her recommendation that the building be demolished as quickly as possible.

There was no further business, and the meeting was adjourned.